What is Document Manager?

 

The most valuable, comprehensive archiving and document management solution available.

Infonic Document Manager provides a centrally managed storage system that tightly integrates with a collection of special modules used to capture and retrieve documents which, provides flexibility to tailor your document management to meet your requirements.  Document Manager is a powerful system the goes beyond the conventional capture and storage of documents. It centrally manages the flow of documents throughout your organization, while also maintaining constant document and user security by controlling who can see which documents and what functions are allowed.  Linking document Manager with exsisting systems provides staff with immediate on-line access as needed without compromising data security.

The portfolio of Infonic Document Manager enables you to:

•  Efficiently capture and index different types of documents.
•  Centrally manage document storage, security, and user permissions.
•  Link documents and folders with existing systems.
•  Provide secure access to folders and documents from existing systems and web browsers.
•  Manage the flow of documents between employees, departments and other companies.

Document Manager allows you to enjoy the full benefits of document management and provides a rapid return on investment. It is a powerful but affordable document management solution with no workstation licensing, which makes it a highly competitive system if you are working with a strict budget. Document Manager is extremely easy to use and is backed up by an innovative maintenance program where you will receive the latest software versions released and support services. You can save time and people resources, print and mail costs, storage space, time disseminating and publishing documents, and costs that are currently spent on searching for “lost” documents. All of these factors will reduce your operating costs. All this makes Infonic Document Manager ideal for installation in large or small enterprises.

Can your exsisting systems work with document Manager?

Yes, your existing systems can be integrated to Document Manager, without programming, using Screen Scrape Linking. This allows virtually any existing system to be document-enabled within minutes. The links can be made at a document, or a folder level. This means that the document(s) related to information in another system can be displayed within Infonic document Manager and retrieved quickly.

iCaught utilizes an innovative methodology to help determine the best implementation for your system to ensure the correct configuration, first time, and according to your business requirements. The process defines your organization-wide Document Policy, which protects your organization, your documents, and drastically reduces your disaster recovery costs. You will then be in a position to maintain your document policy in a central location.

Defining a Document Policy:

All systems and documents, unless specifically excluded are admissible, in a court of law. The crucial factor is not whether a document is admissible; it is the documents’ evidential weight.

The evidential weight associated with any document managed by a document management system, electronic or not, relies on enforcing documented procedures. Enforcing a document’s evidential weight therefore relies upon companies defining and enforcing a document policy.

iCaught can assist you defining your Document Policy.

Defining a document policy requires the client first; to recognize that it is their responsibility to define and manage their document policy and second; to clearly scope which processes and documents are to be managed by the system.  The System Integrator must support their client in completing both these processes. The other clear responsibility for the System Integrator is to have a good working knowledge of how best to configure the system and enforce the evidential weight of the system itself and the documents managed within it.  This must then be related to the client’s document policy.

Unlike ISO9000, which is more process oriented, a document policy focuses on document types, which will often cross and be used within more than one business process. When defining a document type, always remember the KISS analogy, ‘Keep It Simple Stupid’. In other words, do not overcomplicate your task. An invoice is a document type, a report, and so on.